CU

4th-Year 

Engineering Project


DoE
Procedure
Funding Request Resources
 0. Understanding Objectives
 
There is an equipment request form to be submitted for all major pieces of equipiment required for your 4th year project. The form is second page on the funding request form.

Funding for the purchase of equipment and services takes place in fall and winter term. For specific deadlines see below. There are a few basic steps required prior to a formal funding request;
  1. In consultation with your project team members, determine which items are required for the project.
  2. Prepare a detailed list of required items and why each item is required.
  3. Submit the list to your project supervisor. He / She will edit the list, indicate alternatives and identify items internally available.
  4. Prepare a detailed listing of items required from external sources. Each item on the list should include (supplier, part number, price, shipping or other cost, justification, project impact statement)
  5. Present the detailed listing to your project supervisor for approval.
  6. Once supervisor approval is obtained, you are to submit the list to the Department of Electronics 4th Year Funding Committee (DOEYFC) for final examination.
  7. DOEYFC will examine lists obtained and may further edit item lists.
  8. Proceed to prepare a formal funding request once DOEYFC returns approved items for purchase.

Funding avenues available to students are CUESEF and the Department of Electronics. Funding requests to CUESEF should be made first. If CUESEF funding is unsuccessful consult with your project supervisor and prepare a new funding request to the Department of Electronics. For the DOE funding, include your CUESEF proposal, CUESEF decision document in addition to the DOE funding request.

Important dates

<<DOE deadline for submission, October 2, 2016>>>
<<CUSEF deadline for submission, October 26, 2016>>>
<<Use/Edit submission form found Submission Form >>
<<Equipment request form, ongoing >>

Note 1: On occasion, parts or materials are urgently needed. Follow procedure steps 1) to 5) above. The supervisor should make the purchase for the project. Application for reimbursement can be made with receipts. Total for reimbursement should not exceed $50.00. Students are advised not to purchase items directly using their own funds. Urgent purchases should be made by the project supervisor.

Note 2: CUSEF has ~$55,000 this year to allocate for the fall semester to clubs, societies and fourth year projects. The important deadlines are [Proposal Deadline: October 26 @ 11:59 pm, Board of Directors Meeting: November 1, 2016 (Allocations will be sent out within a week of this meeting), Deadline for submitting reimbursements: December 9 2016.]

The CUSEF website is in the process of being updated however it is unclear how long that will take.

Please use the template available at: https://carleton.ca/cuesef/submit-proposal/ for your budget. Please give partial funding options! I recommend ⅓ funding, ⅔ funding and full funding options to give the board a sense of priority.

 Overview
 1. Project Selection  Prerequisites
 2. Application  Projects and Assignments
 3. Proposal  Health and Safety
 4. Funding Request  Calendar
 5. Regular Meetings
 Relevant Skills
 6. Progress Report
 Previous Years' Samples
 7. Competition
 Students Login
 8. Oral presentation
 FAQ
 9. Poster Presentation  Professors Login
 10. Final Report  Contact


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